Volunteer Job Descriptions
PRE- and POST EVENT
The Suncoast Arts Fest is set up Friday and Sat. morning and we need all the help we can get. All day Friday the artists’ booths are laid out. Saturday morning the show equipment is set-up. Duties include a variety of items that range from setting up chairs, tables and tents to placing signs to running errands.
1) Fri., 9pm-12 Midnight: 6 older students or adults are needed.
2) Sat., 4am-8am: 6 older students or adults are needed.
Artists arrive and set-up their booths Friday night and early Sat. morning. Volunteers are needed to make this process as smooth as possible – hand-out registration packets, direct the artists to their spaces, do a little traffic control. Coffee and donuts available for volunteers and artists.
If you are flexible, and easy going, this is the spot for you. Floaters will be assigned to roles when they arrive based on where they are needed. It is incredibly helpful to have a handful of Floaters to fill in the gaps for every shift.
At 5:30pm on Sunday, 2-3 volunteers will be place at 4 entry locations to Paseo Drive and given direction for traffic flow. At 6pm, artists and their vehicles are walked one by one to their booth space. The goal is to quickly and safely get artists to their booth site without blocking other artists also coming in.
10-12 older students or adults are needed for this task.
The event tear down goes fairly quickly! Items are folded up and gathered at spots along Paseo Drive. Then, a trailer drives through picking up gathered items.
DURING THE SHOW
As a boothsitter, you will be responsible for staffing artists’ booths to allow them to take breaks. There will be a cellphone system so artists can request a boothsitter when they need one. Each artist will tell you how they would like potential buyers and additional questions handled. During downtime, volunteers can walk around the show and see if artists need water, information, or anything else to make their experience at the show more enjoyable.
The Information booth located in the center of the show is where everyone comes to ask questions! When the booth isn’t busy, volunteers can greet visitors to make them feel welcome.
The Art Garden is the place for younger artists. The Art Maker Space is where technology and art collide! Hands on help with projects will be needed at both of these places.
Volunteers watch over displayed art of area high schoolers from throughout the county.
If you like being around music and performers, this is your job! Help prepare music and drama groups before and after performances.
You will need a smart phone or tablet for this job! The Suncoast Arts Fest will be “tweeting”, sending Instagrams, posting to our Facebook and more throughout the event! Specific direction will be given to promote the SAF event as events happen!
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